Revised in September, 2014
Section 1. SPECIAL MEMBERS MEETINGS
The Chairman may call special meetings of the Chamber ("Special Members Meeting") at his or her discretion, at the request of the Board of Governors, or at the written request of not less than ten COMPANY membership voting representatives and/or INDIVIDUAL members. Minutes of the Annual or Special Members Meetings which state and outline the developments and results of the proceedings held at such meetings and signed and sealed by the Chairman or the Senior Chamber Officer present shall be maintained and such minutes shall be kept at the principal office of the Chamber (or in a generally accepted business format).
Section 2. ANNUAL MEMBERS MEETING
An Annual Members Meeting of the Chamber may be held at an appropriate time approved by the Board of Governors.
Section 3. NOTICE
Written notices of the Annual or Special Members Meetings shall be mailed (or sent through other generally accepted business communication methods) to all resident members stating the object, time, method of attendance and place thereof, method of voting (as allowed in Article VIII, Section 5) and timeline of voting (e.g. votes can be cast from the receipt of Notice until close of business the day before the Special Members Meeting) and, in the case of any meeting at which a vote of the membership is required, Notice thereof shall be mailed (or sent through other generally accepted business communication methods) to all COMPANY membership voting representatives and INDIVIDUAL members at least ten days prior to the date set for the meeting. At such meetings, no other business except that designated in the Notice shall be voted upon.
Section 4. ATTENDANCE
Attendance at Annual or Special Members meetings shall be optional for all members. In the event of the absence of the Chairman, the appropriate Vice Chairman, or if no Vice Chairman is available, a member of the Board of Governors designated by that body, shall preside.
Section 5. VOTES
If resolutions are presented for a vote at the Annual or Special Members Meeting of the Chamber, they shall be passed by the affirmative vote of the majority of the members who casted a vote in-person or, as shall be approved by the Chairman, via phone, email or other electronic methods.
Section 6. RULES OF ORDER
In all cases where Rules of Order, questions of procedure, or matters concerning the Governing of the Chamber are not specifically covered in this Constitution or the By-Laws, the Chamber shall follow the provisions of Roberts' Rules of Order.